APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description

That the June 21, 2011 (Regular Board Meeting) minutes be approved.

Recommendation
N/A

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description

N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 07-19-11.pdf
Attachment: 07-19-11 add 1.pdf
Attachment: Board July 19 2011 (Addendum 2).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board, in accordance with policies of the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: rptBoardDate July 19.pdf (Confidential Item) 

GENERAL ITEMS

9. APPROVAL OF THE SARASOTA COUNTY TECHNICAL INSTITUTE TUITION AND FEE STUCTURE FOR 2011 - 2012

Description

Florida Statute provides for and requires the charging and collecting of tuition from adults for post-secondary programs funded by the Workforce Education Fund (s. 1009.22, Florida Statutes)

This section of the statute authorizes local school boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs, and other programs not reported to the Department of Education for funding purposes.

The presented tuition for Adult Occupational Programs (Career Certificate) and Adult General Education is equal to the state standard tuition rate.

As part of this request, SCTI is also including high school fees and testing fees for informational purposes.

Recommendation
That the tuition and fee structure proposed for 2011-2012 at the Sarasota County Technical Institute be approved as presented in the attachments.

Attachment: SCTI Tuition and Fee Structure for 2011-2012.pdf

10. APPROVAL OF 2011 - 2012 MEAL PRICES

Description

 In accordance with the Healthy, Hunger Free Kids Act of 2010, which calls for equity in meal pricing between the subsidized free and reduced prices and paid meals, elementary school lunch prices will increase from $2.00 to $2.05, and secondary school lunch prices will increase from $2.25 to $2.30. Breakfast prices will not be increased.

Recommendation
That the School Board approve the 2011 - 2012 meal prices.

11. FOURTEENTH RESOLUTION TO ACQUIRE AN ELEMENTARY SCHOOL SITE IN NORTH PORT

Description
On October 5, 2010, the Board approved the First Resolution, authorizing the acquisition of numerous small parcels for a future elementary school in North Port.  This Fourteenth Resolution approves the twelfth batch of contracts for this acquisition.

Recommendation
That the School Board approve the Fourteenth Resolution of the School Board of Sarasota County, Florida, RE: Acquisition of Property for a Future Elementary School in North Port, Florida.

Attachment: Fourteenth Resolution School Board Site 4B.pdf

AGREEMENTS/CONTRACTS

12. CONTRACT FOR EDUCATIONAL SERVICES FOR PRE-K STUDENTS WITH DISABILITIES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND PINES OF SARASOTA, INC.

Description
The Sarasota School District submitted an improvement plan to FLDOE relating to educating Pre-K students with disabilities in the least restrictive environment. A part of that plan relates to providing for disabled students to be served in settings with their non-disabled peers.  This contract represents a collaborate effort between the school district and Pines to serve Pre-K disabled students in the Pines' preschool program. Funding is via FTE generation.

Recommendation
That the contract for educational services for Pre-K students with disabilities between the School Board of Sarasota County, Florida, and Pines of Sarasota in an amount not to exceed $31,648.

Attachment: Pines-Sarasota 11-12.pdf

13. CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE FLORIDA CENTER FOR CHILD AND FAMILY DEVELOPMENT, INC.

Description

This is a continuation of a long-standing agreement between the Florida Center for Child and Family Development Inc., and the school district for ESE students ages 3-5.  The Florida Center for Child and Family Development has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.

Recommendation
That the contract for educational services between the School Board of Sarasota County, Florida and the Florida Center for Child and Family Development, Inc., in the amount of $306,787, be approved as presented.

Attachment: FloridaCenter11-12.pdf

14. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN'S HAVEN AND ADULT COMMUNITY SERVICES, INC., D/B/A SELBY PRESCHOOL

Description
This is a continuation of a long-standing agreement between Children's Haven and Adult Community Services, Inc., D/B/A Selby Preschool and the school district for ESE students ages 3-5. Children's Haven has a long history of quality intervention with the Pre-K population. Funding is via FTE generation.

Recommendation
That the contract for educational services between the School Board of Sarasota County Florida and Children's Haven and Adult Community Services, Inc., D/B/A Selby Preschool in the amount of $94,828, be approved as presented.

Attachment: Childrens Haven-Selby11-12.pdf

15. APPROVAL OF CONTRACT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND CHILDREN FIRST, INC.

Description
This is a continuation of a long-standing agreement between Children First, Inc., and the school district for students ages 3-5. Children First has a long history of quality intervention with the Pre-K population. Funding is FTE generation.

Recommendation

That the contract for educational services between the School Board of Sarasota County, Florida, and Children First Inc., in the amount of $104,377, be approved as presented.

Attachment: Children First 11-12.pdf

16. AGREEMENT FOR EDUCATIONAL SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND PINNACLE ACADEMY, INC.

Description
Pinnacle Academy is a private school focusing on students with very specialized needs in the areas of autism and pervasive developmentally delayed.  This agreement will provide a percentage of FTE funding to support the educational program for selected students in the need of these very specialized services.

Recommendation
That the agreement for educational services between the School Board of Sarasota County, Florida, and Pinnacle Academy, Inc., in an amount not to exceed $199,472.

Attachment: PinnacleAcademy 11-12.pdf

17. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND INSTRIDE THERAPY HIPPOTHERAPY SERVICES

Description
This a continuation of a long-standing agreement for the provision of hippotherapy services at selected sites serving severely disabled students.

Recommendation
That the agreement between the School Board of Sarasota County, Florida and Instride Therapy, Inc. for hippotherapy services in the amount of $14,000, be approved as presented.

Attachment: InStride 11-12.pdf

18. APPROVAL OF THE CONTRACTED SERVICES BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY AND THE CENTER FOR TECHNOLOGY AND EDUCATION, FLORIDA

Description

Contract for the implementation of online delivery services for courses developed to meet state mandated ESOL competencies for education professionals.

Recommendation
That the contract for continuation of services for online delivery of ESOL courses between the Center for Technology and Education, Florida, and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: ESO Consort 2011-2012.pdf

19. APPROVAL OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND THE SCHOOL BOARD OF MANATEE COUNTY, FLORIDA

Description

The purpose of this Memorandum of Understanding is to delineate the relationship and responsibilities of the School Boards of Sarasota County and Manatee County, and to outline the conditions, responsibilities of the parties, and the services to be provided by each Board in regard to the Adults with Disabilities Grant Program, beginning with the 2011-12 funding year.

During the term of this Agreement the School Boards of Sarasota County and Manatee County agree to provide those specific program services as described in the Adults with Disabilities Grant Program and in accordance with the terms set forth and requirements, conditions, and instructions contained in the Grant.  Funding under this Agreement shall be utilized for the purpose of providing reasonably necessary program services as defined by the School Boards for the exclusive benefit of the clients described in the Adults with Disabilities Grant Program.

Recommendation
That the Memorandum of Understanding between the School Board of Sarasota County, Florida, and the School Board of Manatee County, Florida, be approved.

Attachment: AWD MOU Sarasota and Manatee 6-20-11.pdf

20. AGREEMENT BETWEEN ASSOCIATED MARINE INSTITUTE, INC., AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

This agreement outlines the relationship and responsibilities shared by the School Board of Sarasota County and Associated Marine Institute, Inc. who will provide students at AMIkids Sarasota with alternative programs of education, training and related services. This contract supercedes all prior agreements between the parties and replaces the agreement which was terminated by Board action June 21, 2011. This contract provides coverage for DJJ students.

Recommendation
That the School Board approve the Contract with Associated Marine Institute, Inc. as presented.

Attachment: AMIKids Sara Co 11-12 (2).pdf

21. APPROVAL OF THE CONTRACT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA AND THE SARASOTA COUNTY HEALTH DEPARTMENT TO HIRE RN'S FOR THE HIGH SCHOOLS

Description
This is a continued collaborative project between the School Board, Sarasota Memorial Hospital, Sarasota County Government and Sarasota County Health Department to hire additional registered nurses so that each high school will have a full-time registered nurse.  The Sarasota County Health Deparment is a state agency for indemnification purposes and that payment dates correspond with the School Board fiscal year.

Recommendation

That the Board approve the contract with the Sarasota Health Deparment to hire additional registered nurses for the high schools.   

22. AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND FLORIDA VIRTUAL SCHOOL

Description

In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12.  The district manages all school functions with the exception of providing the direct instruction of students.  Florida Virtual School provides the instruction for most students in grades 9-12.

Recommendation
That the School Board approve the contract between the School Board of Sarasota County, Florida, and Florida Virtual School.

Attachment: FLVS_FT_VIP_Agreement_2011-2012_Sarasota w stamp 7 7 11.pdf

23. ADDENDUM TO THE AGREEMENT BETWEEN THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA, AND K12 FLORIDA, LLC

Description

In accordance with Florida Statute, the district operates a full time online educational option for eligible students in grades K-12.  The district manages all school functions with the exception of providing the direct instruction of students.  K12 Florida provides the instruction for students in grades K-8 and for selected students in grades 9-12.  This addendum expands the course offerings available to the district.

Recommendation
That the School Board approve the addendum to the contract between the School Board of Sarasota County, Florida, and K12 Florida, LLC.

Attachment: 2010-2011 K12 CONTRACT 2010-7-22 final.pdf
Attachment: K12 contract add 062911-stamped.pdf

24. AGREEMENT BETWEEN SARASOTA HOUSING AUTHORITY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This agreement will promote a drop-out prevention and attendance program for identified SHA students.

Recommendation
That the agreement between Sarasota Housing Authority and The School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota Housing Authority 2011-12.pdf

25. APPROVAL OF THE CONTRACT BETWEEN CHILDREN FIRST, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Children First, Inc. will provide Early Head Start Services for 64 Early Head Start slots at the North County Cyesis Program at Riverview High School and the South County Cyesis Program at North Port High School.  Children First, Inc. will pay the Board $200,160.00, in ten equal monthly payments, to be paid August 2011 through May 2012.  Each monthly payment of $20,016.00 will be paid to the Board by the 15th of each month.  Additionally, Children First, Inc. will pay for diapers and formula for families enrolled in Head Start.  Children First, Inc. and Cyesis staff will coordinate to schedule the expenditure of these funds over the term of this contract to ensure proper inventory is maintained at Cyesis.



Recommendation

That the contract between the School Board of Sarasota County, Florida and Children First be approved.

Attachment: Children First EHS 2011-12 Final.pdf

26. APPROVAL OF CONTRACTED SERVICES BETWEEN THE SCHOOLBOARD OF SARASOTA COUNTY, FLORIDA, AND THE YMCA SCHOOLHOUSE LINK FOR TITLE I PART A FUNDING FOR THE SARASOTA HOMELESS SERVICE PROJECT

Description

This contract continues the YMCA Schoolhouse Link interagency agreement approved by the Board on July 20, 2010.

Recommendation
That the School Board of Sarasota County, Florida, approve the contract for homeless children and youth services with the YMCA Schoolhouse Link program in the amount of $75,000.00.

Attachment: YMCA Schoolhouse Link 2011-2012 310 contract signed.pdf

27. APPROVAL OF THE CONTRACT BETWEEN SARASOTA COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA (SARASOTA COUNTY TECHNICAL INSTITUTE)

Description

The School Board of Sarasota County, Florida, (Sarasota County Technical Institute) will provide to Sarasota County, Workforce Readiness Classes for VIP-ER Program Participants and General Education Development (GED) classes for VIP-ER Program participants.

Recommendation
That the agreement between Sarasota County and the School Board of Sarasota County, Florida, (Sarasota County Technical Institute) be approved.



Attachment: SCTI VIP-ER Contract 2011-2012.pdf

28. APPROVAL OF SETTLEMENT AGREEMENTS

Description
These Settlement Agreements were the product of a presuit mediation conducted on July 5, 2011.

Recommendation
That the School Board approve the Settlement Agreements with respect to the claims brought by Patricia Sherknus, Randi Munsell, and Kathryn DiPierro as presented.

Attachment: Stipulation at Mediation-Settlement 1.pdf
Attachment: Stipulation at Mediation-Settlement 2.pdf
Attachment: Stipulation at Mediation-Settlement 3.pdf

29. AMENDMENT TO THE AGREEMENT BETWEEN SARASOTA FAMILY YOUNG MEN'S CHRISTIAN ASSOCIATION, INC. (YMCA - TRIAD PROGRAM) AND THE SCHOOL BOARD OF SARASOTA COUNTY

Description
This amendment to the agreement outlines the relationship and responsibilities shared by the SBSC and the YMCA - TRIAD program to provide a south county site which provides alternative programs of education, training, and related services for students grades 6-12 assigned to the Alternative School program at YMCA - TRIAD.

Recommendation
That the School Board of Sarasota County approve the amendment to the agreement for the Sarasota Family YMCA to provide alternative programs at TRIAD.

Attachment: Triad 11-12 amend 07-2011.pdf

GRANTS

30. APPROVAL OF THE LOCAL INSTRUCTIONAL IMPROVEMENT SYSTEM GRANT APPLICATION TO THE FLORIDA DEPARTMENT OF EDUCATION

Description

NONCOMPETITIVE: Grant funds of $145,825.39 will provide additional financial support to acquire and implement the Local Instructional Improvement System (LIIS) required by the Race to the Top grant.  This additional funding is provided to eligible small or rural school districts.

Recommendation
That the School Board approve the Local Instructional Improvement System grant application.

Attachment: RTTT LIIS.pdf

31. APPROVAL OF THE SAVING LIVES, CHANGING LIVES: CPR ANYTIME IN SARASOTA SCHOOLS GRANT APPLICATION TO THE AMERICAN HEART ASSOCIATION FOR ALL MIDDLE AND HIGH SCHOOLS

Description

NONCOMPETITIVE: The American Heart Association will donate approximately $15,000 worth of CPR equipment so the Family and Friends CPR Anytime training can be provided to staff and students in Sarasota middle and high schools.

Recommendation
That the School Board of Sarasota County approve the Saving Lives, Changing Lives: CPR Anytime in Sarasota School grant application.

MATERIALS MANAGEMENT

32. APPROVAL TO AWARD BID #12-0123 FOR USED TEXTBOOKS, WORKBOOKS, AND EDUCATIONAL MATERIALS

Description
Bids to provide 'Used Textbooks, Workbooks, and Educational Materials' were received from three vendors on June 14, 2011.  The bids of Budgetext Corporation, Follett Educational Services, Inc., and Textbook Warehouse were the best bids meeting the advertised specifications.  Reasons for not selecting apparent low bids are included with the bid tabulation.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the categorical instructional materials budget and school operating budgets.

Recommendation
That the bids of Budgetext Corporation, Follett Educational Services, Inc., and Textbook Warehouse, to provide 'Used Textbooks, Workbooks, and Educational Materials' in an amount not to exceed $250,000, be approved for award and purchase.

Attachment: UsedTextbooks12-0123Rec.pdf

33. APPROVAL TO AWARD BID #12-0100 FOR DRIVER EDUCATION/TRAFFIC SAFETY TRAINING

Description

A bid to provide 'Driver Education/Traffic Safety Training' was received on June 23, 2011.  The bid of Ault's Driver Education Center, Inc., met the advertised specifications and falls within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for this purchase are contained in the operating budget allocated for the program and partial reimbursement from Dori Slosberg funding.       

Recommendation
That the bid of Ault's Driver Education Center, Inc., to provide 'Driver Education/Traffic Safety Training' in an amount not to exceed $250,000, be approved for award and purchase.

Attachment: DriverEd12-0100Rec.pdf

34. APPROVAL TO AWARD BID #12-0104 FOR FLUID MILK

Description
Bids to provide 'Fluid Milk' were received from four vendors on June 22, 2011.  The bid of M & B Products, Inc., was the best low bid meeting the advertised specifications.  This bid is for a period of one year with the option for renew for two additional one-year periods.  The funds for these purchases are contained in the Food and Nutrition Services budget.

Recommendation
That the bid of M & B Products, Inc., to provide 'Fluid Milk' in an amount not to exceed $1,650,000, be approved for award and purchase.   

Attachment: Milk12-0104Rec.pdf

35. APPROVAL TO AWARD BID #12-0128 FOR LIFT STATION INSTALL, REPAIR, AND MAINTENANCE SERVICE AND DOMESTIC WATER TESTING

Description
Bids to provide 'Lift Station Install, Repair, and Maintenance Service and Domestic Water Testing' were received from three vendors on June 21, 2011.  The bid of Seavy and Associates, Inc., was the best low bid meeting the advertised specifications.  The bid of Mosher Enterprises was non-responsive to the requirement to provide a license with the bid submittal.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation

That the bid of Seavy and Associates, Inc., to provide 'Lift Station Install, Repair, and Maintenance Service and Domestic Water Testing' in an amount not to exceed $100,000, be approved for award and purchase.

Attachment: LiftStation12-0128Rec.pdf

36. APPROVAL TO AWARD BID #12-0133 FOR WORKPLACE UNIFORMS

Description

Bids to provide 'Workplace Uniforms' were received from four vendors on June 14, 2011.  The bid of Monica Manufacturing dba All Uniform Wear was the best low bid for the cloth uniform items  based on a sealed scenario.  The bid of Itchin' to bee Stitchin' was the best low bid meeting the advertised specifications for shoes.  Monica Manufacturing dba All Uniform Wear was non-responsive to the requirement to submit an authorization letter to distribute Red Wing Shoes.  This bid is for a period of one year with the option to renew for two addittional one-year periods.  The funds for these purchases are contained in the operating budgets allocated to the departments.      

   

Recommendation

That the bids of Monica Manufacturing dba All Uniform Wear and Itchin' to bee Stitchin', to provide 'Workplace Unforms' as indicated on the bid tabulation in an amount not to exceed $225,000, be approved for award and purchase.

Attachment: WorkUniforms12-0133Rec.pdf

CONSTRUCTION

37. APPROVAL OF CONTRACT FOR THE CONSTRUCTION FOR THE SIDEWALK CONSTRUCTION ON CHAMBERLAIN BOULEVARD FOR THE TOLEDO BLADE ELEMENTARY SCHOOL PROJECT

Description

The Director of Construction Services and one member of the Professional Services Selection Committee (PSSC) have successfully negotiated a contract with Jon F. Swift, Inc. for the Pedestrian Bridge over the Snover Waterway for the Toledo Blade Elementary School project.  This contract was negotiated on June 22, 2011.  The June 22, 2011, agreement includes construction services only.

Option A:  This Contract for Construction allows for the actual construction of the project.  The scope includes furnishing labor and materials for the construction of a Pedestrian Bridge along North Chamberlain Boulevard over the Snover Waterway in North Port, Florida, under a Purchase Order issued by the City of North Port.

The Guaranteed Maximum Price (GMP) of this contract is $268,365.00.  This contract is available for review at the Construction Services Department.  The School Board attorney has approved the use of this contract.  Funds for this contract are available in the project budget account.

SPECIAL INFORMATION:  The designer of record has reviewed the cost and recommends the award.  The City has approved the award of this project as specified herein under the existing PO and agrees to pay SBSC for the cost of the work.

Recommendation
That the Contract for Construction for the Sidewalk Construction on Chamberlain Boulevard for the Toledo Blade Elementary School project be approved as presented.

38. APPROVAL OF AMENDMENT #2 WITH TOTEMS ARCHITECTURE FOR THE SARASOTA MIDDLE SCHOOL HVAC RENOVATION PROJECT

Description
The scope of work for the amendment shall include design work required to expand existing teacher planning areas and convert them into computer assessment labs in Buildings 2, 4, 6, 7, 8, 9, 10 & 11 by removing walls and modifying existing infrastructure including electrical and data.  The scope also includes modifications to existing Science Rooms to support ceiling mounted fixed electrical receptacles and data drops in order to support the "Classroom of the Future" layout.

Recommendation
That Amendment #2 to the Agreement dated January 4, 2011 with TOTeMS Architecture for Sarasota Middle School HVAC Renovation project be approved as presented.

Attachment: BAIenc7-19-2011ArchAmend2-SMS-HVACRenov.pdf

39. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLES #99-106B, #99-106C, #99-481 AND #99-577 AT SARASOTA COUNTY TECHNICAL INSTITUTE

Description
The Long Range Planning office has determined that these relocatable classrooms are no longer needed by the District.  The specified portables recommended for deletion have been inspected by Construction Services and Facilities Services staff and are deemed to be no longer economical to maintain or renovate.  These portables are currently being utilized for various purposes as cited on the enclosure.  Funds for demolition are available in the capital projects account.      

Recommendation
That the deletion of Portables #99-106B, #99-106C, #99-481, and #99-577 at Sarasota County Technical Institute from the F.I.S.H. inventory for demolition be approved as presented.

Attachment: BAIenc7-19-2011PortDemo-x4SCTI.pdf

40. APPROVAL OF THE CONTRACT WITH TLC ENGINEERING FOR ARCHITECTURE FOR CONSULTING SERVICES FOR THE DESIGN AND CONSTRUCTION ADMINISTRATION OF THE FRUITVILLE ELEMENTARY SCHOOL THERMAL ENERGY STORAGE PROJECT

Description
The scope shall be to provide consulting services for the design and construction administration of the Fruitville Elementary School Thermal Energy Storage project.  On 5/27/2011, the Professional Services Selection Committee (PSSC) met to recommend the assignment of this project for these services in accordance with School Board Policy #7.71 as a Minor Project.  On 6/21/2011 (Item #51) the Board authorized negotiations with TLC Engineering for Architecture (TLC).  The Director of Construction Services Department and one member of the Professional Services Selection Committee (PSSC) have successfully completed negotiations for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The preliminary construction budget for this project is $320,000.00.  Funds for these services are available through the project account.

Recommendation

That the contract with TLC Engineering for Architecture for consulting services for the design and construction administration of the Fruitville Elementary School Thermal Energy Storage project, be approved as presented.

41. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR ENVIRONMENTAL CONSULTING SERVICES FOR A THREE YEAR PERIOD

Description
The scope shall be to provide environmental consulting services projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These assigned projects are defined as those with a construction cost of less than $1,000,000.00 and consultant fees of less than $100,000.00.  On 6/21/2011 (Item #47), the Board authorized negotiation with the top-ranked firm.  On 6/27/2011 the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with the representative of Steinbaum & Associates, Inc. and successfully negotiated individual continuing contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $100,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contract with top-ranked firm for Environmental Consulting Services for a three-year period be approved as presented.

42. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR LAND SURVEYING SERVICES FOR A THREE YEAR PERIOD

Description

The scope of work shall be to provide land surveying services for projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These assigned projects are defined as those with a construction cost of less than $1,000,000.00 and consultant fees of less than $100,000.00.  On 6/21/2011 (Item #48), the Board authorized negotiation with top ranked firm.  On 6/27/2011 the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with the representative of Wilson Miller, Inc. and successfully negotiated individual continuing contract for these services.  This contract has been approved by the School Board attorney and is available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $100,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contract with the top-ranked firm for Land Surveying Services for a three-year period be approved as presented.

43. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR PROFESSIONAL ENGINEERING DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES FOR A THREE YEAR PERIOD

Description

The scope shall be to provide professional engineering design and construction administration services for projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These assigned projects are defined as those with a construction cost of less than $1,000,000.00 and consultant fees of less than $100,000.00.  On 6/21/2011  (Item #49), the Board authorized negotiations with the three (3) top-ranked firms.  On 6/27/2011 the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of [1] ME3 Consulting Engineers, Inc. [2] Engineering Matrix, Inc. and [3] Global MEP & Fire Engineering, Inc. and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period of $300,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the three (3) top-ranked firms for professional engineering design and construction administration services for a three-year period be approved as presented.

44. APPROVAL OF CONTRACTS WITH THE TWO (2) TOP-RANKED FIRMS FOR ROOFING CONSULTING SERVICES FOR A THREE YEAR PERIOD

Description
The scope shall be to provide roofing consulting services for projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These assigned projects are defined as those with a construction cost of less that $1,000,000.00 and consultant fees of less than $100,000.00.  On 6/21/2011 (Item #50), the Board authorized negotiations with the three (3) top ranked firms.  On 6/27/2011 the Director of Construction Services and a member of the the Professional Services Selection Committee (PSSC) met with representatives of [1] ECS-Florida, LLC and [2] Ardaman & Associates and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $325,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for roofing consulting services for a three-year period be approved as presented.

45. APPROVAL OF CONTRACTS WITH TWO (2) TOP-RANKED FIRMS FOR COMMISSIONING OF BUILDING SYSTEMS SERVICES FOR A THREE-YEAR PERIOD

Description
The scope shall be to provide commissioning of building systems services for projects as assigned by The School Board of Sarasota County for a period of three (3) years.  These assigned projects are defined as those with a construction cost of less than $1,000.000.00 and consultant fees of less than $100,000.00.  On 6/21/2011 (Item #46), the Board authorized negotiations with the two (2) top-ranked firms.  On 6/27/2011 the Director of Construction Services and a member of the Professional Services Selection Committee (PSSC) met with representatives of [1] Affiliated Engineers SE, Inc. and [2] SSRCx, LLC and successfully negotiated individual continuing contracts for these services.  These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department.  The estimated cost for these services for the three-year period is $300,000.00.  Funds for these services are available through individual project accounts.

Recommendation
That the contracts with the two (2) top-ranked firms for Commissioning of Building Systems services for a three-year period be approved as presented.

46. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE HIGH SCHOOL REBUILD-MOBILIZATION & SITE PREPARATION PHASE PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order #6 for approval.  All work has been completed and all close-out documents have been received from the contractor.  The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc7-19-11ProjCompl+FinalConPymt-CO6VHSRebuild-Mobilization&SitePrep.pdf

47. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $4,098,752.33 in gross contract dollars.

Included in these change orders are $2,832,429.79 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $2,671,443.20 result a net of $160,986.59 in tax savings.

Recommendation

That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc7-19-2011CSD-COs.pdf

FINANCE

48. APPROVAL OF THE MAY 2011 SUPERINTENDENT REPORT

Description

The Superintendent's Financial Statements for the month ending May 21, 2011, do not reflect any unexpected trends through eleven months of the 2010-11 fiscal year.  The supplemental schedules reflect the projected results of operations for the 2010-11 fiscal year in the General Fund to come in better than is currently budgeted with an ending unreserved fund balance greater than required by Board policy.  In the Capital Fund, proceeds from capital lease reflect the third Hewlett Packard lease agreement.  In the Special Revenue Fund, revenue from Federal Through State sources has decreased over 10%.  This is due to a reduced amount of American Recovery and Reinvestment Act (ARRA) funding being received this year.  The local grants have increased over 45% due to the receipt of four Patterson Foundation grants.  Revenues in the Internal Service Fund have decreased over 46% due to the change in the percentage charged to the other funds to workers compensation from 1% to 0.1%.  This percentage is due to increase to the prior level in next fiscal year.

Recommendation

 That the May 2011 Superintendent Report be approved as presented.

Attachment: May 2011 Attachment for Board Agenda.pdf
Attachment: May 2011 Agenda Item Finance Supt Reportpdf.pdf

JOB DESCRIPTIONS

49. APPROVAL OF THE REVISED TITLE AND JOB DESCRIPTIONS FOR THE INSTRUCTIONAL TELEVISION PRODUCTION SPECIALIST

Description

The title change and the revisions were made to this job description to clarify the responsibilities as they relate to changes in the facility, equipment, technology, ITFS and district needs.  The cost center name has also been corrected.

Recommendation
That the School Board approve the revised title and job description for the Instructional Television Production Specialist.

Attachment: Job 132 - ITVProdSpec.pdf

50. APPROVAL OF THE REVISED TITLE AND JOB DESCRIPTION FOR THE MANAGER OF INSTRUCTIONAL TELEVISION AND CABLE BROADCASTING

Description
The title change and revisions were made to clarify the responsibilities as they relate to changes in the facility, equipment, technology and district needs.  The cost center has also been corrected to reflect 9075.

Recommendation

That the School Board approve the revised title and job description for the Manager of Instructional Television and Cable Broadcasting.

Attachment: Job 096 - MgrInstruTVCblBrdcstng.pdf

51. APPROVAL OF THE REVISED TITLE AND JOB DESCRIPTION FOR THE ITFS/CABLE PRODUCTION TECHNICIAN

Description
The title change and revisions were made to clarify the responsibilities as they relate to changes in the facility, equipment, technology, ITFS and district needs.  The cost center name was also corrected to reflect 9075.

Recommendation
That the School Board approve the revised title and job description change for the ITFS/Cable Production Technician.

Attachment: Job 086 - ITFSCblProdTech-1.pdf

52. APPROVAL OF THE REVISED TITLE AND JOB DESCRIPTION FOR THE ITFS CABLE PROGRAM SPECIALIST

Description
The title change and revisions were made to clarify the responsibilities as they relate to changes in the facility, equipment, technology, ITFS and district needs.  The cost center name was also corrected to reflect 9075.

Recommendation

That the School Board approve the revised title and job description change for the ITFS Cable Program Specialist.

Attachment: Job 087 - ITFSCblProgSpec.pdf

53. APPROVAL OF REVISED JOB DESCRIPTION FOR HEAD CUSTODIAN

Description
The change in qualifications for the Head Custodian job description will allow flexibility in placement of Head Custodians in positions which require special certifications. 

Recommendation
That the School Board to approve the revised job description for the Head Custodian.

Attachment: Job 82 Head Custodians.pdf

SCHOOL BOARD RULES

54. APPROVAL OF SCHOOL BOARD RULE

Description

Policy 3.48, Service Animals, was advertised and ready for approval.      

Recommendation
That the School Board of Sarasota County approve Policy 3.48, Service Animals.

Attachment: Policy 3.48.pdf